You’ll see any open Personal Folders files listed on the Data Files tab of the Account Settings dialog box. You can also see where on your computer the file is located by clicking Data File Management on the File menu in the main Outlook window. But where is it? As we explained earlier, once you create a Personal Folders file, or PST, a folder appears in the Navigation Pane, and you can see it there. We’ve said that a PST is on your computer. To learn about those, see the last course in this series. Note If your goal is to back up your entire mailbox, there are better methods than Export. You’ll get a chance to try the complete steps for yourself in the practice at the end of this lesson. We’ve also shown one of the screens that you would see as you followed the steps to export messages to a file. In the picture, we’ve shown the Import and Export command on the File menu, which you would use to start the Import and Export Wizard. But export can be useful if you want a backup copy of one or more messages that you’re still actively working with - for example, in the event that you want to create a backup of messages about a particular project or issue. So export is not a good method if you’re trying to trim the size of your mailbox. This means that exporting messages doubles their number and the space they require.
When you export messages, they stay in their original locations, and they’re also duplicated in a new file. So what do you do if you want to copy messages? The answer is this: Export.
#Moving outlook personal folders archive
Typically, when you use Archive Folders or Personal Folders, you move messages.
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